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Exam 9: Managing Health Records

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Question 1

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"Stacked" hard drives that split up and duplicate data to enable larger capacities and faster access are also known as ___________.

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Question 2

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A manual chart locater system must use ________ to hold the place of the original record.

A) Spacers
B) Outguides
C) Indexers
D) Blank files

E) B) and D)
F) None of the above

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Question 3

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______________ is a method for planning and preparing to handle catastrophes and other emergencies that can adversely affect the normal performance of the health care environment.

In a file room there are eight shelf units with eight shelves each that are 36 inches wide. How many inches of file space are available? Convert this number to feet.

__________are networks that use RAIDs and other storage technologies.

Which of the following is NOT a type of file identification system commonly used in large acute care facilities?

What can be done when health records are lost or destroyed inadvertently?

Color coding of the numerical identification on the end tab of a file folder:

The difference between the patient account number and the medical record number is that:

_____________ is used to network various information resources that can be shared over the Internet.

It is important for the HIM department to locate records in a timely manner. Identify and describe the system used to locate medical records within a facility.

ABC Hospital is planning to expand its medical records file room next year. The hospital had 2,000 patient this year and plans to have 20% more patients next year. The average file width is 0.5 inch each. If the new cabinets have five shelves and each shelf holds 36 inches of files, how many file cabinets will ABC Hospital need next year?

The numerical file identification system used to identify an entire family's health record using one number and modifiers is called _____________.

The master patient index (MPI) is a tool in the health care facility used to store unique identifiable information on each patient who has been registered in that facility. The MPI is especially useful in a facility that uses a numerical system to identify patient records, because the MPI correlates the patient to the MR#. Describe the content of an MPI.

The identification of the physical file folder that contains the health care record can either be alphabetical or numerical. List and describe each of the numerical identification systems.

The __________contains patient and encounter information often used to correlate the patient to the file identification.

In a unit number filing system, the medical record number:

The filing method of organizing folders in numerical order is _____________ filing.

How long does the MPI need to be managed at the facility?

Explain what measures can be taken to protect health care records from fire, water damage, theft, and tampering.